Features

Configuration:

Your own corporate/company branding

Use your corporate colours & logo to customise your database

Personalise your, screen, colours & tables

Your consultants can personalise their screen display to individual liking

Candidate Profile:

Create new / Edit candidate

Easy to create new and amend candidate details

Visual ID

Passport/ID photo and /or smart cards

Qualifications

Record, maintain and update qualifications details

Licences

Maintain soft copies of all appropriate licences

References

Maintain soft copies of all candidate references

Pay status control

'Tag' each worker with appropriate pay status label

Training / induction records

Maintain all candidate training and site induction records

Work history

View and maintain accurate work/assignment records

Work preferences

Establish and programme preferred start times / work days for accurate candidate search & selection

Real-time performance rating

Maintain and view accurate temp performance, compliance, and productivity data

SMS Texting

Text your entire database in an instant to recruit spot bookings

Email/ e-marketing

Quickly distribute newsletters and job alerts to your database

Notes

Maintain accurate notes on each candidate

Task Management

Schedule interviews, call backs, telephone calls, messaging etc.

Bookings Management:

Create, edit, confirm & cancel bookings

Easy to use bookings management tool simple to add, edit, amend, confirm or cancel bookings ensuring 'one click' controls booking and worker eliminating booking errors.

View bookings by client, resource pools

Simple bookings and work planning tool provides you with a real time view of your current plan and availability, removes the need for paper and/or spread sheet plans.

Real time booking confirmation status

View current bookings confirmation status so you and your team and your clients will always see a real-time resource plan.

Controlled candidate search and selection (compliance - constraints)

Sophisticated programming ensures all legal, compliance and candidate preferences are checked before the system matches and identifies available candidates for the booking.

Booking selection constraints include, WTD & RTD compliance, EU Drivers hours compliance, including daily, weekly and fortnightly rest, holiday, sickness, rest, preferred location, start time and day, induction training, security check.

SMS text booking confirmation

Every time you confirm a booking with a temp a SMS message can be issued to the candidate to confirm booking details

Automated assignment details issue

Assignment specification details emailed to the temp every time a booking is confirmed

Code of Conduct compliance

Artifice® will automatically issue assignment schedule to the temp every time you confirm a booking. The schedule will include all relevant Code of Conduct information. You and your clients will have real time visibility of code of conduct compliance including temp opt in /out notification.

Resource planning & availability management

Have an instant view of all temp resource availability and outstanding bookings.

Client bookings portal

Your clients can have access to their own bookings portal. Clients can view, create and amend their own bookings on line.

Automated time and attendance control

Install Artifice smart box at your client's site and the temps can register duty start and finish times using smart cards (including digital tachograph cards for HGV drivers). Smart box will communicate directly to your database ensuring that you have real time cost and compliance data. You and your clients will have real time cost reports and you will reduce your administration costs. System will manage temps supplied by your second tier agencies if you are a master or neutral vendor.

Finance Control:

Automated payroll

On site smart box will communicate temp start /finish times direct to your database removing time sheet reconciliation and automating payroll.

You can save thousands of pounds by emailing payslips to your temps using Artifice®.

Automated purchase reconciliation

On site smart box will communicate temp start /finish times direct to your database and to your clients portal you and your client will always have real time cost information ensuring automated agency /client purchase reconciliation. It will remove timesheet queries and reduce your administration cost.

Automated supplier purchase reconciliation

Automated control of your second tier purchase reconciliation process

Smart Box per minute billing and payroll

You can bill your clients and pay your temps and second tier agency(s) by the minute if you wish.

Multi-tier charge / pay rate control (facilitates multi-tier bill and pay rate structure)

Agree charge and pay rate structure with your clients and set up charge and pay parameters to suit including pay/parity, Swedish Derogation and control for temps supplied by second tier agency(s)

Real-time cost reports - for you and your client(s)

You and your clients will have real time cost information

Artifice® can easily be linked to your payroll and accounts systems e.g. SAGE, Pegasus etc.

Supplier Management:

Create new / edit supplier(s)

Easy to create and manage your own preferred supplier list.

Manage supplier performance

Artifice will automatically provide you with real time supplier KPI data e.g. fill rates, response times, cost analysis.

Automated cost control

You can easily set up pay/charge rate and margin parameters ensuring that you control cost.

Contract and documentation management control

Maintain soft copies of all pertinent contract documentation e.g. contracts, rate schedules, supplier audit reports, performance review meetings etc.

Supplier bookings portal

Give your suppliers can have access to their own bookings portal. Suppliers can view, create and amend their own bookings on line.

Compliance:

Agency Worker Regulations

Artifice® will automatically monitor temp work history including term of assignment. The system will ensure you and your client always have real time visibility of qualifying data.

Artifice® will calculate the qualifying period per client/job function and it will automatically calculate the workers' parity for pay and benefits for assignments once the 12 week qualifying period is achieved.

Artifice® will apply holiday pay, performance bonus and meal allowance rules for each client as required.

If you are supplying temps under Swedish Derogation Model rules (PBA) - then Artifice® will monitor assignments offered to the temp, refused by the temp, temp unavailable etc. The system will ensure accurate payroll control for temps employed on such contracts and will provide you with full traceability to help you avoid discrepancies with your temps.

Working Time Regulations

Artifice® will monitor and display temp (Road Transport Directive) and Working Time records in real time.

EU Drivers Hours Regulations

Artifice® manages EU Drivers Hours Legislation and will ensure that you do cannot allocate a temp driver to a booking if they have not taken sufficient daily, weekly or two weekly rest. Also your on-site smart box will not allow a temp driver to start a duty if he/she is non-compliant. Your client will benefit because you will be helping them to protect their 'O' Licence.

Health and Safety Regulations

Risk assessments can be communicated to your temp(s) via the automated issue of the bookings confirmation form. Also you and your client can communicate health and safety briefings to the temp via the smart box ensuring that the temp(s) acknowledge receipt and that you maintain a full audit trail.

Induction training monitor

Records of all induction training can be maintained on the candidate profile and updated as and when necessary. A soft copy of induction /smart cards can be held on the system for you and your clients to see.

Code of Conduct Regulations

Artifice® will automatically issue assignment schedule to the temp every time you confirm a booking. The schedule will include all relevant Code of Conduct information. You and your clients will have real time visibility of code of conduct compliance including temp opt in /out notification.

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